Feb 06, 2023  
2019-2020 Employee Handbook 
2019-2020 Employee Handbook [ARCHIVED CATALOG]

7. Governance

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Employee involvement in the governance of the University occurs in several ways.  The most basic way is through your departmental meetings to consider the business of that department.  Policies and/or departmental matters move from their meetings to the Academic Policies Committee (APC) or President’s Council.  APC makes recommendation to the President’s Council for approval. Approved changes are then communicated back to the departments via their VP.  Other employee involvement in governance occurs through their membership on committees.

A list of committees, their primary duty, and their reporting structure follows:

AdventHealth University

(Committee assignments are made annually and current assignments can be found at R:\Committees\Committee List 18-19.docx). 

1.  Mission Week Meetings 

     (1st week prior to Fall Trimester) 

     Edwin Hernandez, Chair 

     Required attendance: 

     All full-time faculty and staff 

2.  Mission Check Meetings 

     (4th Monday Monthly) 

     Edwin Hernandez, Chair 

     Required attendance: 

     All full-time faculty and staff 

Academic Chairs (Every Other Week)

Reviews and discusses academic and operational issues and their potential impact on the academic programs of the University.

Reports to: Academic Policies Committee

Academic Policies (APC) (2nd & 4th Wed.)

Reviews and recommends all academic policies and processes, including the academic catalog and handbooks.

Reports to: President’s Council

Academic Review (Once a trimester)

Reviews academic progression for all undergraduate students who are not in a program, including those on probation.

Reports to: VP for Academic Administration

Admissions: Undergraduate & Graduate Education (Every other month)

Objectively reviews each applicant to AHU and determines an appropriate admission status as set by admission guidelines.

Reports to: Provost and VP for Academic Administration

Alumni Relations Advisory (Every other month)

Provides input and recommendations to the Alumni Department on ways to better serve and engage the AHU Alumni community. Assists in the planning and execution of events, and outreach campaigns to alumni

Reports to: Director of Philanthropy

Campus Safety & Security (Monthly)

Makes policy and procedural recommendations to administration relative to safety and security of the Universities population.

Reports to: President’s Council

Citizenship (As called)

Upholds standards of conduct by assessing serious or repeated violations, assigning and recommending appropriate penalties.

Reports to: Provost and VP for Academic Administration

Convocation (As called)

Planning and implementation the annual Convocation program.

Reports to: President

Curriculum (As called)

Reviews, evaluates and recommends to the Academic Policies Committee all program development as well as all academic changes of programs, tracks, certificates and courses.

Reports to: Academic Policies Committee

Denver Technical Advisory (As called)

To adress the technical issues that arise at the Denver Campus.

Reports to: Polycom Advisory

Directors (Monthly)

Discusses departmental operational issues.

Reports to: Strategic & Operational Planning

Distributed Learning (Monthly)

Examines and acts on issues related to distributed learning for online and on-campus students.

Reports to: Strategic & Operational Planning

Documentation Retention (As called)

Manages policies regarding when, where and how to retain official University documents.

Reports to: Academic Policies Committee

Electronic Systems (Every other week)

Discusses issues and makes recommendations that impact the major applications used on the campus.

Reports to: President’s Council

External Funding Steering (As called)

Provides strategic direction and advice on funding opportunities for AHU and nominates research grant awardees.

Reports to: President’s Council

Faculty Development (As called)

To strengthen and expand the professional development training offers for faculty at AHU.

Reports to:  Academic Policies Committee

Faculty Handbook (As called)

Reviews, edits, and produces the Full-Time and the Adjunct Faculty Handbooks.

Reports to: Academic Policies Committee

Faculty Rank & Promotion (Weekly)

Recommends academic rank to the President after examining the credentials of incoming faculty and regular faculty seeking academic promotion and includes the study of policies for academic faculty sabbaticals, annual portfolios, and merit awards.

Reports to: President

Graduate Council (As called)

Acts as an advisory body and developing institution-wide policies and procedures such ascurriculum, faculty, scholarship, and final projects.

Reports to: Academic Policies Committee

Graduation Steering (As called)

Works with the President in the organization and implementation of the graduation programs of AHU, including responsibilities for planning the various components of the program, staffing the event, and preparing the printed program. 

Reports to: Provost & President

Health (Monthly)

Makes policy and procedural recommendations to administration relative to student, staff and faculty health.

Reports to: President’s Council

Institutional Biosafety (As called)

Responsible for evaluating the biosafety containment level for research involving recombinant DNA and synthetic nucleic acid molecules. It carries out these functions pursuant to requirements set forth by federal, state, and local agencies, as well as AHU. It also oversees research with other potentially hazardous biologics.

Reports to: Chief Financial Officer

Institutional Effectiveness (Monthly)

Oversees assessment processes on campus, reviewing and recommending instruments, summarizing and reporting the results of assessment, and suggesting policies regarding assessment practices.

Reports to: Institutional Effectiveness Leadership Council

Institutional Effectiveness Leadership Council (As Called )

Reports to:  President’s Council

Institutional Review Board (IRB) (As called)

Ensures that research conducted under the auspices of AHU meets ethical standards for research that are congruent with the Mission of the University, the principles presented in the Belmont Report, and the federal requirements presented in 45-CFR-46 (Code of Federal Regulation, 1983).

Reports to: President’s Council

International Students (Monthly)

Create new opportunities to recruit mission fit students abroad and create, evaluate, and update policies effecting the success of international students.

Reports to: VP for Marketing & Enrollment

Library (As Called)

Provides guidance and oversight by serving in an advisory capacity to the Library Director regarding library policies and planning.

Reports to: Provost

Mission Week/Check (As Called)

Planning and implementation of annual Mission Week and monthly Mission Check meetings working closely with the President.

Reports to: President

Reviews approved policies and procedures to ensure consistency in all posting on appropriate media, i.e. employee manuals, AHU website etc.  Approves final content for the Policies and Procedures Section of the AHU website.  Conducts an annual review and update of all documents containing policies and procedures to maintain accuracy.

Reports to: President’s Coucil

Polycom Advisory (As Called)

To advise and guide the Polycom education model and equipment procurement.

Reports to: Strategic & Operational Planning

President’s Council (Weekly)

Functions as the ultimate decision making group deciding what policies and procedures need Board approval as well as directing and implementing daily operations of the University.

Quality Enhancement Plan (Once/trimester)

Develops and coordinates the Quality Enhancement Plan by providing oversight to the faculty and staff actually employed in the day-to-day running of the plan.

Reports to: Institutional Effectiveness

Rebranding Steering (Twice a Month)

Serves as a strategic, coordinating committee to guide the university through the rebranding process.

Report to: President’s Council

Registration  (As Called)

Discusses the registration process, identifies problems, and requests changes or upgrades; significant changes to the registration process are first reviewed by this committee.

Report to: Academic Policies

Research Steering  (Monthly)

Provides oversight and support for research processes, infrastructure, and productivity to assure that high standards for both scientific and ethical merits are upheld.

Report to: Academic Policies

Rising Together Awards (As Called)

Oversees the process and nominations for the Rising Together Awards and recommends the names of awardees to the President. 

Reports to: President 

Sabbatical Leave (As Called)

Reviews applications for Sabbatical Leave and makes recommendations to the President.

Reports to: President

Scholarship Awards (Students) (Annually)

Determines who will be awarded endowed scholarships and the amount they will receive for the next school year.  Makes decisions concerning the cost of attendance for AHU students as it relates to Financial Aid.

Reports to: President’s Council

Scientific Review (As called)

Ensures proposed studies at AHU meet acceptable standards of scientific rigor and merit PRIOR to submission for IRB review.

Reports to: President’s Council

Service Learning (As Called)

Serves as the support, guiding, and oversight body for the Service-Learning initiative at AHU.

Reports to: VP of Student Services  

Simulation (Quarterly)

Monitors the development and implementation of the simulation initiatives at AHU as well as collaboration with AdventHealth Orlando.

Reports to:  Strategic & Operational Planning 

Social (As called)

Promotes social interaction and communication among the faculty and staff of AHU.

Reports to: President

Strategic & Operational Planning (1st & 3rd Wed)

SOP focuses on strategic and operational planning.

Reports to:  President’s Council

Strategic Enrollment Management (Monthly)

SEM evaluates the enrollment process and student experience to determine best practices, close gaps, enhance interdepartmental communication, track retention, implement retention strategies, and recommend policy changes to leadership.

Reports to: President’s Council

Student Housing Governance (As called)

Serves as a clearing house for newly adopted housing policies, addresses behavioral housing issues that do not warrant referral to the University citizenship committee, and is responsible for the publishing of the annual Student Housing Handbook.

Reports to: President’s Council

Student Life (Monthly)

Looks at student life from all aspects (Social, Spiritual, Academic, Student Safety, etc.), setting the course for the future relative to the offerings, processes, and programming from the Student Services team.

Reports to VP of Student Services:

University Mission (Monthly)

The Institute of Spirituality in Healthcare Education aims to assist in preparing students to meet the diverse spiritual needs within the healthcare environment.

Reports to: President


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The President is an Ex-Officio member of all Committees

The Provost in an Ex-Officio member of all Academic Committees