Residence Hall Life

Student Housing Mailing Address

Apartments

The typical apartment is furnished and includes a living room, kitchen, one, two or three bedrooms, and a bath. No existing furniture may be removed from your apartment or bedroom. No personal furniture may be added without the Dean’s approval.

Student bedrooms are double occupancy, approximately 12’ x 16,’ and furnished with the following basic furniture:

• Two XL twin-size beds
• One dresser
• Two desks 
• Two chairs

Apartment Decorations

Apartments should be decorated in harmony with Christian principles. Use anything that will not permanently damage the wall or paint. Anything that cannot be removed without causing damage will incur a fine of $500.00, in addition to losing your security deposit. No structural or electrical alterations (including installation of ceiling fans or painting of room or furnishings) are to be made. Window treatments are provided and are not to be removed. Pictures and decorations reflecting obscenities, pornography, or satanic influence are prohibited.

Apartment Check-In

When you are assigned an apartment or move to a different apartment, complete a Check-In Form obtained at the Student Housing Office. It is important to list apartment damages on the Check-in Form before moving into an apartment. This form will be used for inspection when vacating the apartment.

The Check-in Form must be returned to the Student Housing Office before moving any personal items into the apartment.

Apartment Check-Out

When all personal items have been removed from your assigned apartment, the following steps must be taken:

1. Complete the Apartment Check-out sheet cleaning list
2. Complete the Apartment Check-in/ Check-out Form
3. Complete the Change of Address Form
4. These forms must be completed and returned to the Student Housing Office with your apartment key, mailbox key, parking decal, and key fob (Bay Run Students).
5. Complete the Housing Exit Survey, which will be emailed to you upon the return of your Housing keys.

The Dean or an Office Manager must check you out. You must notify the Housing Office at least 24 hours in advance of checking out to make a check-out appointment.

Check-out hours are Monday - Friday from 9:00 a.m. to 3:00 p.m. The Housing Office does not conduct the moving process during the weekends. The Office Manager must be notified in advance prior to the student moving out. A check-out appointment must be made to assist a smooth transition.

Please note:

• Failure to check out properly will result in forfeiture of the security deposit.

• AdventHealth University has no summer storage space.

• Items left in an apartment upon check-out become the property of the University.

A/C-Heaters

The filters on heating and air conditioning units will be cleaned once a month by the Maintenance Department. When leaving for breaks, the unit should be set on low heat or air. Fan should always be on auto. It is important not to lower the air condition units past 68 degrees. This is to prevent freezing of the unit.

Energy Consumption

Please do your part to reduce energy costs. Make a conscious effort to turn off lights and other electrical equipment when not in use. Do not run A/C while windows are open.

Housing Fees

Students commit to residing in Student Housing for the entire trimester. Residents who move out before the end of the trimester will forfeit their security deposit and will be responsible for the entire trimester’s rent. Students may vacate at the end of the trimester without penalty by filling out the Housing Intention Form and complying with all housing check-out procedures.

Housing Deposit

A $200.00 security deposit is required before housing requests are processed. This deposit must be paid to the Business Office and will remain on file throughout your Housing Contract term. Deposits will not be refunded for room cancellations made after 30 days prior to the move-in date published in the Student Handbook.

Your security deposit will be returned when:

• Check-out is complete, and confirmation is on file with the Business Office.
• Housing deposits are only refunded in cash when student has a zero balance on their account.

Keys

Room keys and mailbox keys are issued upon check-in. Replacement keys are $300.00 each. Replacement mailbox keys are $50.00 each. Replacement key fobs are $100.00 each.

Laundry Facilities

Student Housing is equipped with three laundry facilities. Two are located at Bay Run and one at LaSalle. Students supply their own laundry detergent and supplies. The University does not assume responsibility for damaged or lost clothing during the use of laundry facilities.

Mail/Email

Each apartment in Student Housing is assigned a mailbox. Mail is distributed throughout the week; and students are required to check their mailbox every 24 hours. Packages must be signed for by the addressee and may be picked up at the Student Housing Office.

Residents are required to maintain an active student e-mail account and provide the Housing Office with this information. Students are required to check their “my.ahu.edu” e-mail every 24 hours. Students are held accountable for any information sent to their University e-mail.

Maintaining Your Apartment

• Will jeopardize your Housing Status

• May result in forfeiture of your security deposit

• Add additional cleaning fees

Each resident is held responsible by housing staff to keep apartments clean. The Housing Office does not carry cleaning supplies for residential apartments.

New students check into housing throughout the trimester, and they expect to move into a clean apartment at Bay Run or LaSalle. Therefore, apartments should always be clean and ready for a new roommate.

Suggested Cleaning Schedules are in every apartment. Resident Assistants will help facilitate cleaning schedules.

If an apartment is not maintained according the cleaning schedule, and immediate cleaning is deemed necessary by the University Administration, a professional may be hired to clean the apartment and cleaning fees will be charged to the current residents.

Moving Out of Student Housing

If the student does not enroll for the following term or has not made prior arrangements with the Dean, they will be required to check out of Student Housing within three (3) days after their last exam, class, or graduation.  Failure to notify the housing office of your intent to vacate Student Housing at least thirty (30) days prior to the last day of the trimester will result in forfeiture of the security deposit.  

Moving out after the deadline will result in the loss of the security deposit and a $100 per day charge to the student’s account. 

Moving out of Student Housing only occurs during Monday – Friday during the hours of 9am – 3pm. Hours outside of the designated time must be approved by the Dean.

Notice to Vacate

Students living in University housing will forfeit their security deposit and be responsible for the congruent trimester rent, if they do not notify the Student Housing Office of their intention to move out of University housing by the date listed on the intention form.

Repairs & Work Orders

Online Work Orders are located on your MY.AHU under the Student Housing section. Requests will be processed daily with the Maintenance Department. If your request has not been completed within 48 hours, please notify the Desk Receptionist. For emergencies, please contact the Dean, your RA, or the Desk Receptionist at 407.896.5869.

Room Changes

Residents may not move from one room to another or from one apartment to another without making arrangements with the Dean.  When a change is desired, the following procedures must be followed:

• Talk to your roommate before requesting a change. This courtesy will help the process go smoothly.

• Talk with your Resident Assistant.

• Contact the Dean in person or via e-mail.If  approval is received, follow established Check-in/Check-out procedures.

The University reserves the right to change room or apartment assignments in the interest of health, discipline, or the general welfare of the residents and the University.

Room Damage

Residents should keep their apartments clean and in good condition always. Residents are responsible for the condition of their apartment. Students can report issues in their apartment electronically via their MY.AHU page. If a student fails to report an issue with the apartment and the damage exceeds the 200.00 deposit fee, the student account will be billed for the damaged property. Charges incurred for damages will be billed appropriately.

Damages are defined as repair or replacement of an item that is caused by activity or use beyond what is deemed normal wear and tear, even if the damage were accidental.

Visitors

Housing administration has the right to refuse visitors on campus without explanation to hosts. All non-housing visitors must be checked in with the Housing Office and provide government or AHU school ID at time of check-in. All visitors are limited to common areas, and are not to be found in the resident’s bedroom. Visitors are not permitted to be on Housing campus without AHU Housing host present.

• Students within the Housing Complex, which consists of Bay Run and LaSalle, may visit one another by following the guidelines listed within the Handbook.
• Residents under 21 must be in their apartments by curfew. Resident Assistants are not responsible to search for residents who are not in their apartments by nightly check.
• Family members are limited at 2 persons at a time (this does not include during Move-in and Move-out times). Family members of opposite genders must follow the Opposite Gender Visitor guideline listed in the Handbook.

Bay Run Visitors

All residents under 21 years of age must be gone by curfew. Visiting hours for same gender visitors are from 9:00 a.m. - 8:00 p.m. (for opposite gender visitors, see Opposite Gender section below).

LaSalle Visitors

Visiting hours for guests are from 9:00 a.m. - 9:00 p.m.; and are allowed in common areas only (not in bathroom or bedroom).

Failure to follow these guidelines may result in immediate dismissal from Student Housing.

Opposite Gender Visitors

Individuals of the opposite gender may assist a resident with carrying heavy items in or out of the building by contacting the Housing Office.

Immediate family members of the opposite gender must obtain an opposite gender pass to visit a student’s apartment. Requests to visit a room by opposite gender family members before 9:00 a.m. and after 8:00 p.m. will be denied. Visitors of the opposite gender may visit only under the following guidelines:

• A Visitor’s Pass must be obtained from the Student Housing Office. This pass must be displayed on the front door of the apartment.
• Permission for your visitor must be granted by the Dean, on-duty Office Personnel, or an RA.
• Limit for visitors is two (2) hours per day for residents under 21. The two-hour limit is strictly enforced.
• Visitors are allowed in common areas only (not in bathroom or bedroom).
• The door to the apartment must remain unlock.
• No visiting before 9:00 a.m. nor after 8:00 p.m.
• Each resident living in the apartment must be notified before obtaining the Opposite Gender Pass.
• Opposite Gender visitors are not allowed to visit in stairwells.

Failure to follow these guidelines will result in the loss of opposite gender privileges and may result in immediate dismissal from Student Housing.

Overnight Guests

Overnight guests are currently not allowed in housing. Special circumstances may be requested to the Dean of Housing only.

Trash

Place all trash in sealed bags in the outdoor dumpsters located near the parking areas. Trash from your apartment should be emptied daily. Please do not discard trash bags in any of the trash cans located in front of each apartment. It is a violation of the fire code to leave trash on the stairways. Violations of this policy will result in a $100.00 fine.